PowerPoint - Technology Support Services

Documentation

​Occasionally, PowerPoint may present the error, "SECURITY WARNING References to external media objects have been blocked" or will not play a video. These instructions will help you to play videos without blocking them. 
 

1. Exit and reopen PowerPoint with the presentation that is having video playback issues.


2. A yellow bar at the top should present itself, stating "SECURITY WARNING References to external media objects have been blocked." Click "Enable Content."
   

3. The video should now play normally in presentation mode.
 

If the video does not play normally, or if the prompt above does not appear, follow the instructions below to prevent the video from being blocked. 

1. Click on the "File" tab in the upper left corner of PowerPoint. 
    

2. Select "Options" from the menu that opens to the left. 
    

3. In the new window that opens, choose "Trust Center" from the left menu and select the "Trust Center Settings" button. 
    

4. Choose the "Protected View" item from the left menu and uncheck all three boxes. Click the "OK" button. 
    

5. Close PowerPoint and all boxes, then reopen the desired PowerPoint document. 

6. Repeat steps two and three from part one of these instructions. 

Documentation

You can rehearse your presentation to make sure that it fits within a certain time frame. While you rehearse, use the Rehearse Timings feature to record the time that you need to present each slide, and then use the recorded times to advance the slides automatically when you give your presentation to your actual audience.

Be prepared to start delivering your presentation immediately after you complete step 1.

1. Select the "Slideshow" tab, click "Rehearse Timings"

- The "Rehearsal" toolbar appears, and the "Slide Time" box begins timing the presentation.

1. Next (advance to the next slide)
2. Pause
3. Slide Time
4. Repeat
5. Total time for presentation 
 

2. While you time your presentation, do one or more of the following on the "Rehearsal" toolbar:

• To move to the next slide, click "Next"
• To temporarily stop recording the time, click "Pause"
• To restart recording the time after pausing, click "Pause"
• To restart recording the time for the current slide, click "Repeat"

3. After you set the time for the last, a message box displays the total time for the presentation and prompts you to do one of the following:

• To keep the recorded slide timings, click "Yes"
• To discard the recorded slide timings, click "No"

Slide Sorter view appears and displays the time of each slide in your presentation.

Turn the recorded slide timings off before you give a presentation

If you do not want the slides in your presentation to advance automatically by using the slide timings that you recorded, do the following to turn the slide timings off:

• On the "Slide Show" tab on the ribbon menu, clear the "Use Timings" check box. 

Documentation

If you'd like to save and play a PowerPoint on a video, create or open your powerpoint and follow these steps.
 

1. With your PowerPoint open, click the "File" tab on the ribbon menu. 
    

2. Click the "Export" tab and click "Create a Video."
    

3. Choose the amount of time you'd like to display each slide and click "Create Video." 

4. Browse to the location where you'd like to save the file and click "Save."