Microsoft - Technology Support Services

Documentation

↵Office offers multiple different pasting options within a document for both words and images. This article will cover the different paste features. 

1. Open Word with your image or text copied (right click and select copy, or use the key combination Ctrl + "C").
2. The next step involves pasting. There are multiple ways to paste, and you can choose the one that best fits your needs.
   • Use the key combination Ctrl + "V"
   • Right click empty space on the document and select "Paste."

   • Under the "Home" tab, select the "Paste" button to see the different paste options.

     

3. When you paste text into the document, "Paste Options" will appear and allow you to select different options depending on the type of content you're pasting. 

   

   • Keep source Formatting: This option preserves the look of the original text.
   • Merge Formatting: This option changes the formatting so that it matches the text that surrounds it. 
   • Keep Text Only: This option removes all the original formatting from the text.

4. When you paste pictures into a document, the paste options will look a bit different. 

   ​

   • Keep Source Formatting: This option preserves the look of the original selection
   • Picture: This option inserts as an image

There are several other paste options that are offered by Microsoft Office 2010, 2013, and 2016.

Documentation

Microsoft Office offers several different views for documents, and one of them is read mode. Read Mode was designed to eliminate distractions while reading and for making small changes and comments to a document. This tutorial will cover several features of Read Mode. 

(This is an example of a document shown in read mode)

To access Read Mode: Select the Read Mode icon from the lower right corner of Word, near the zoom function. 

• Using the Comment Feature in Read Mode
• Access Additional Options (Define, Translate, Search, and Highlight)

Using the Comment Feature in Read Mode

1. To create a comment, right click the area where you would like it, or on the desired selected text, and select "New Comment" from the drop-down menu. 

   

2. A new window will appear that looks similar to the one below. Start typing in the box to create a comment. 

   

3. To delete a comment, select the comment icon first to expand it, if it isn't already.

   

4. Right click on the coment and select "Delete Comment."

   

Access Aditional Options (Define, Translate, Search, and Highlight)

1. Use these aditional options by right clicking on selected text and choosing from the drop-down menu. 

   

Documentation

With Microsoft Office, you are able to save and export regular word documents as PDF files. 

1. With the document that you want to export/save as a PDF open, select "File" from the ribbon in the top left corner

2. Select "Export" option that appears along the left-hand side

3. Then select "Create PDF/XPS Document" in the center of the screen

4. Choose a folder to export the PDF 
5. Type a name for the document and select "Publish"

Now you can navigate to the folder where you saved the PDF document will open as a PDF file, instead of a regular Word document. 

Documentation

There are many Outline tools provided in Word. This article will cover a few of them. Though these screenshots are in 2016, they should be similar or identical to the steps in earlier versions.  
 

1. To create a new outline, click the "Home" tab, and then click on the arrow next to "Multilevel List" under the "Paragraph" section. 

2. From the drop down menu, select any of the layouts from the List Library (hovering over the examples will show a preview).

3. After selecting the appropriate list, you can start typing. Push enter when you wish to start a new line. 

4. If you want to create a new sublist, press the "Tab" key after you enter a new line, or click the "Increase Indent" button. 

5. Once tabbed in on a new bullet point, you can press "Enter" twice or click the "Decrease Indent" button to return to the previous level.

Documentation

Microsoft Office is configured to activate when you first use it, however sometimes this activation can fail if your time and date are incorrect or you are not connected to an NMU Network. In order for Microsoft Office to activate you have to be connected to an NMU Network such as WiFi, Wired, or LTE. You can connect through the VPN client if you are off campus and have your own internet service provider. If you're getting messages that Office needs to be activated, follow the steps below.  
 

1. You will need to be connected to an NMU network (Wifi, Ethernet, or LTE) to activate. If you are off campus, you can also connect using the VPN client, as detailed on our Starting Windows VPN Client page. 

2. Once connected to an NMU network, you must first ensure that your date and time are correctly synchronized. It is possible for AM/PM to be incorrect, the date to be wrong, or even for the clock to be off by minutes or seconds.  Ensure your time is correct and change it if it isn't by following the instructions at our "Windows Date and Time Zone Settings" page. 

3. Open "This PC" ("My Computer" in older versions) from your desktop or select it from the navigation pane in Windows file explorer, then select the "Windows (C:)" Drive. 

4. Open "Program Files (x86)."

5. Open the "Microsoft Office" folder.

6. Open the folder labeled "Office16." You have to have this folder open in order for the powershell commands to work.

7. Click the "File" tab on the file explorer menu and select "Open Windows PowerShell"

8. When the command prompt opens your cursor should be blinking inside it. Type "cscript ospp.vbs /act" exactly as shown and hit "Enter." 

9. Text should appear and indicate that Microsoft Office is activated. If this is not the case and it still doesn't work, you may need to come to the HelpDesk for a re-install of Microsoft Office. 

10. Besides pop-up notifications from Word, you can check if your Office suite is activated by clicking the "Account" option in the "File" menu. Ensure that this displays "Product Activated."

11. If it still will not activate after these steps, please bring your laptop in to the HelpDesk. 

Documentation

Microsoft Expression Web 4 is a free program for students through Microsoft Dreamspark. It is a web design software that does not require coding knowledge and is relatively easy to use. You can utilize this program to create web pages for use with your NMU MyWeb. This article will highlight some of the basic functions of Expression Web 4. Select a subject below or review the entire article for a general tutorial. 

We reccomend creating a new site using a template in order to create a more professional-looking page. 

More advanced training is available from Microsoft here. 
You might also consider taking one of NMU's web design courses through several academic departments. AD 234 is one such course. 

• Creating a new blank site
• Creating a new site using a template
  • Changing the background
  • Add/Draw a layer
  • Insert a picture
  • Resize a picture
  • Picture alignment, border, and size
  • Insert and format text
  • Insert a link
  • Insert a clickable button
  • Save your work
  • Preview in a web browser
  • Upload to MyWeb

Uploading to MyWeb

​By default, Expression 4 saves the website and associated files into a subfolder within a "My Web Sites" folder in "My Documents." When you are finished, you will have to drag and drop these files into your pub folder if you want them to work for your MyWeb page. Click here for more information on uploading to MyWeb and setting up your pub folder. 

Creating a New Blank Site

1. With Expression open, select "Site" in the top menu, and select "New Site." 

   

2. Select "General" and "One Page Site," then select "OK."

   

3. Double-click on "default.html".

   

4. The blank site page will now be displayed in the center pane of the screen.

   

5. In order to use your site with MyWeb, you must first change some settings. Select the "Site" tab and select "Site Settings."

   

6. In the "Site Settings" window, select the "Preview" tab and uncheck "Use Microsoft Expression Development Server." Select "Apply" then "OK."

   

7. To change the background color or to make the background a picture or pattern, select "Format" and choose "Background..."

   

8. In the "Formatting" tab of the "Page Properties" window, you can select "Background picture" and "Browse" to select for a picture, or you can choose a color from the drop-down menu.
9. Select "OK" to finish. 

   

10. Now you will see your background on the site in the center tab. 

    

11. To add a layer in order to enter text or pictures, select the "Draw layer" button in the right layer pane. Click on your webpage and drag to create a layer.

    

    • Clicking on your layer will reveal small squares that can be used to drag and change the size of your layer. You can move your layer by selecting the edge of it and dragging. 

      

12. To insert a picture, click on the "Insert" menu option, hover over "Picture" and select "From File..." to browse for your picture.
13. Select your picture in the picture browse window and select "Open."

    

14. A window titled "Accessibility Properties" will appear. You may enter alternate text or descriptions. Select "OK" to close it. 

    

15. You can now resize your picture by dragging at the white squares once it is selected. Move the picture by moving the layer it is in or by clicking the edge of the picture and dragging. 

    

16. You can change the alignment, size, or border picture or an image by right-clicking it and dragging it selecting "Picture Properties." Change the settings to your liking and select "OK" to confirm.

    

17. You can enter text in a blank layer or in a layer next to a picture by clicking in the layer or next to the picture and typing. There are options for text alignment and color, among others, near the top right of Expression.

    

18. To insert a link, highlight the text to link with and select the link icon in the upper right corner. Enter the URL in the "Address" field and select "OK."

    

19. To insert a clickable button in a layer, divider, or elsewhere, select the location to insert and click the "Insert" menu option in the top right of Expression. Select "Interactive Button..." from the drop-down menu. 

    

20. Select the button you would like from the "Buttons:" list, enter the text to display in the "Text:" field, and enter the URL to link to in the "Link:" field. Select "OK."
21. To save, select the blue floppy disk button in the top left of Expression. Browse to a save location and select "OK". If prompted to save inserted buttons and pictures, select "OK." 

    

22. To preview your website as you work on it, select the "File" menu option, hover over "Preview in Browser," and select a broweser to preview in. The browser will open and display the page. 

    

Creating a New Site Using a Template

1. With Expression Web 4 open, select the "Site" menu option and select "New Site". 

   

2. Select "Templates" and choose a template (a preview is shown to the right) and select "OK."

   

3. Select "default.html" from the center pane to open and edit the template. 

   

4. Click in text boxes and headings to enter new text. 

   

5. To change a picture to another picture, right click and select "Picture Propterties..."

   

   • Click "Browse" to select a picture, and select "Open" then "OK" to insert it. 
6. To change an image's size, right click the image and select "Picture Properties."

   

   • Select the "Appearance" tab in the "Picture Properties" window. Here you can change the size, allignment, and border properties. Select "OK" to apply. 

     

Documentation

Track Changes is a built in feature in Microsoft Word which allows you to see the changes that were made to the document.
To view changes, or to edit a document with them, follow the instructions below. To learn how to use the comment feature, click here.
 

1. In Word, press the “Review” tab and select “Track Changes” to highlight it and turn it on.
    

2. Begin typing anywhere in the document, making changes, deleting items, or adding parts. Word will track changes to text and formatting. 
 

3. To display comments changes, click the red line to the left of the document. The changes will appear in red. Click again on the line (now grey) to hide the comments.            
     
 

4. To keep changes, make sure you save the document. Saving under a different name than the original will help eliminate confusion.

Documentation

Microsoft Word gives you many options when formatting a document that includes images. This tutorial will give you an overview of those options. 

1. Once you have your picture on the document (Ctrl+V to paste it in), you can click and drag it around to the desired location.
   • You can click on the picture or select it and then choose the position options in the "Home" tab to center, left align, or right align. 

     

2. Once your image is in the desired approximate location, you can select it to see multiple options for formatting the photo and wrapping the text.
   • You can change the angle of the picture by clicking on it and holding and dragging the curved arrow as shown.

     

   • You can change the size of the image by clicking and dragging any of the boxes in the corners. 

     ​

   • Clicking and dragging on the boxes in the center around the picture, as shown below, will change the shape of the picture by stretching or compressing it. 

     

   • Clicking the box that appears to the upper right of the picture you selected will give you many text wrapping options. You can see those options displayed below.